Events from Email in Office 365 and how to disable them

Events from email is a new feature in Office 365, announced at the end of last year. It mimics similar functionality in Gmail, with the idea of assisting the user with automatically adding the relevant event information to their Calendar. The usual example is given with flights – as soon as you receive the flight confirmation from your airline, the service will detect this and gather the important details in a new Calendar event. Here’s the example from the original blog post:

Apart from flights, the functionality will be available for dining reservations, hotels, rent-a-car, events such as concerts or even package deliveries, as long as the actual service provider is supported. Overall, the feature should be of some use, but we’ve already seen similar functionality provided by the actual service providers (for example my preferred airline sends .ics files containing all the relevant information along with the flight confirmation email).

As with many other new features, Events from email comes enabled by default, which might cause some troubles. Luckily, the Exchange team has provided us with the necessary controls. One can choose to enable/disable the feature altogether or only specific services. We can also request the “private” flag to be set on such events, so that delegates are not able to see them.

To change the settings, go to OWA -> Options -> Calendar -> Events from email or directly click here: https://outlook.office365.com/owa/?path=/options/eventsfromemail.

If you prefer PowerShell, the relevant settings can be controlled via Set-MailboxCalendarConfiguration. Here’s the list of all relevant parameters and their default values:

Here’s an example on how to disable all event providers, apart from airlines:

Or copy/paste:

Set-MailboxCalendarConfiguration vasil -DiningEventsFromEmailEnabled $false -HotelEventsFromEmailEnabled $false -RentalCarEventsFromEmailEnabled $false -EntertainmentEventsFromEmailEnabled $false -PackageDeliveryEventsFromEmailEnabled $false

And here’s an example on how to bulk control the settings for all mailboxes:

Or copy/paste:

Get-Mailbox -RecipientTypeDetails UserMailbox -ResultSize Unlimited | Set-MailboxCalendarConfiguration -EventsFromEmailEnabled $false -CreateEventsFromEmailAsPrivate $true

An example discussion on the matter can be found here or here.

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12 Responses to Events from Email in Office 365 and how to disable them

  1. FRANK CIFELLI says:

    Hello,
    Thanks for the great information. I have one question. If a travel approver is receiving notifications for his/her traveler, where is this link happening in the background? Would the traveler be initiating this or would the system be pulling this information from behind the scenes?
    Frank

    • Vasil Michev says:

      Should be happening automatically, but the corresponding airline/travel agency/hotel must be able to support this feature. So expect it to mostly work for US/UK based ones.

  2. Richard Wood says:

    Is there any way to update this for all users via the Office 365 Admin Portal? I can’t find the setting except on my own account. And others inside the organization apparently ignore my requests to login and turn off the implementation themselves (since it was automatically applied during rollout by MS).

    I tried the powershell option, but I suspect that only works if you’re using local exchange server.

    Thanks!

    • Vasil Michev says:

      No, you can only control it via PowerShell. The example above is for Exchange Online, should work just fine in your case.

  3. Loren Roszel says:

    If I change the EventsFromEmailEnabled to $false do I also need to change the other events to $false?

  4. Alvin says:

    Is there default setting to push this to new users or do i have to update every new user?

  5. John K says:

    Is there a setting to permit Skype for Business events to be automatically added to the calendar?

    • Vasil Michev says:

      Not sure what you mean by SfB events. The only way to create such is via the corresponding Outlook add-in, so they should already be in your calendar.

  6. VanguardLH says:

    Your suggestion merely disables adding the events found in e-mail to the calendar. It does NOT disable *seeing* a candidate event shown in the preview pane of Outlook 2016/365. Whether the preview pane in the main screen or the preview pane when opening an e-mail in its own window (double-click on an e-mail), the preview pane will be polluted with “Outlook found new events” resulting in a major portion of the preview pane populated with this notice which is of no use to the user (after they disabled the server-side account option to not add e-mail events to the calendar). Microsoft added the “feature” of showing an e-mail has candidate events that could be added to the calendar with no user-configurable option to get rid of it. While the server-side account option eliminates automatically added events supposedly discovered within e-mails, it does not alter how the local client presents those same e-mails.

  7. Mike says:

    Hi… I have an outlook.com account I use for personal and a company exchange account I use for work… my exchange account is my only calendar… is there a way to automatically add events from my outlook.com e mail account to my exchange calendar?

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